WHITE PIGEON TOWNSHIP LIBRARY
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XXIV F.  FOIA Inspection of Records

Inspection of Records
Public Inspection of Records
Upon receiving a verbal request to inspect library records, the library shall furnish the requesting person with a reasonable opportunity and reasonable facilities for inspection and examination of its public records.

A person shall be allowed to inspect public records during usual business hours, not less than four hours per day. The public does not have unlimited access to library offices or facilities, and a person may be required to inspect records at a specified counter or table, and in view of library personnel.

Library officials, appointees, staff or consultants/contractors assisting with inspection of public records shall inform any person inspecting records that only pencils, and no pens or ink, may be used to take notes.

In coordination with the official responsible for the records, the FOIA coordinator shall determine on a case-by-case basis when the library will provide copies of original records, to allow for blacking out exempt information, to protect old or delicate original records, or because the original record is a digital file or database not available for public inspection.
The FOIA coordinator is responsible for identifying if records or information requested by the public is stored in digital files or e-mail, even if the public does not specifically request a digital file or e-mail.

A person cannot remove books, records or files from the place the township has provided for the inspection.

No documents shall be removed from the office of the custodian of those documents without permission of that custodian, except by court order, subpoena or for audit purposes. The official shall be given a receipt listing the records being removed. Documents may be removed from the office of the custodian of those documents with permission of that custodian to accommodate public inspection of those documents.

Copies May Be Required to Enable Public Inspection of Records

In coordination with the official responsible for the records, the FOIA coordinator will determine by policy, and on a case-by-case basis when the library will provide copies of original records, to allow for blacking out exempt information, to protect old or delicate original records, or because the original record is a digital file or database not available for public inspection.
 
A fee will be charged for copies made to enable public inspection of records, according to the library’s FOIA policy.

​Updated 7/24/2017


© 2006-2023 White Pigeon Township Library | Privacy Policy 
  • Home
  • Online Resources
    • Downloadable Books
    • MeL- Interlibrary Loan
    • MeL - eResources
    • Our Online Catalog
    • Tutor.com
    • Consumer Reports
    • Mango Languages
  • In-Person Services
  • Programs
    • Adults
    • Kids & Teens
  • Newsletter
    • Page 1
    • Page 2
  • About the Library
    • Staff
    • Strategic Plan
    • Policies >
      • I. Library Bill of Rights and Freedom of Information
      • II. Mission and Goal Statement
      • III. Responsibilities of the Library Board
      • IV. Who May Use the Library / Special Needs Patrons
      • V. Patron Data Security
      • VI. Patron Responsibilities and Conduct
      • VII. Services of the Library
      • VIII. Personnel Policy
      • IX. Collection Development
      • X. Circulation Policy
      • XI. Reference Service Policy
      • XII. Programming Policy
      • XIII. Public Relations
      • XIV. Equipment Use Policy
      • XV. Internet Use Policy
      • XVI. Dorothy Lee Room Policy
      • XVII. Displays and Exhibits
      • XVIII. Public Notice Bulletin Board Policy
      • XIX. Friends of the Library
      • XX. Bidding Policy
      • XXI. Disasters Policy
      • XXII. Investment Policy
      • XXIII. Security Cameras
      • XXIV A,B,C. FOIA Policy Intro
      • XXIV D. FOIA Request for Public Record
      • XXIV E. FOIA Cost Itemization
      • XXIV F. FOIA Inspection of Records
      • XXV. Digital Sign Policy
      • XXVI. Revision of Library Policies
    • Library Tour
    • Library History
    • Library Board
    • Friends of the Library
    • COVID-19
  • More
    • Local History / Genealogy
    • Community Directory >
      • Table of Contents
      • p. 4-5
      • p. 6-7
      • p. 8-9
      • p. 10-11
      • p. 12-13
      • p. 14-15
      • p. 16-17
      • 18-19
    • Land Office
    • MRPI >
      • What is the MPRI?
      • Assessor's Plat
      • Original Plat
      • Eddy Paper Subdivision
      • Heath Addition
      • Laird's Addition
      • McGaffey, Chapin, & Kellogg
      • Newkirk Addition
    • WPHS Yearbooks >
      • About this section
      • The 1950s >
        • 1952
        • 1953
        • 1954
        • 1955
        • 1956
        • 1957
        • 1958
        • 1959
      • The 1960s >
        • 1960
        • 1961
        • 1962
        • 1963
        • 1964
        • 1965
        • 1967
        • 1968
        • 1969
      • The 1970s >
        • 1970
        • 1971
        • 1972
        • 1973
        • 1974
        • 1975
        • 1976
        • 1977
        • 1978
        • 1979
      • The 1980s >
        • 1980
        • 1981
        • 1982
        • 1983
        • 1984
        • 1985
        • 1986
        • 1987
        • 1988
        • 1989
      • The 1990s >
        • 1990
        • 1991
        • 1992
        • 1993
        • 1994
        • 1995
        • 1996
        • 1997
        • 1998
        • 1999
      • The 2000s >
        • 2000
        • 2001
        • 2002
        • 2003
        • 2004
        • 2005
        • 2006
        • 2007
        • 2008
        • 2009
      • The 2010s >
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        • 2011
        • 2012
        • 2013
        • 2014
        • 2015
        • 2016
        • 2017
  • Contact Us